CONSTITUTION

SCARBOROUGH & DISTRICT PRIMARY SCHOOLS
SPORTS ASSOCIATION
CONSTITUTION

Name
The name of the association shall be the SCARBOROUGH & DISTRICT PRIMARY SCHOOLS SPORTS ASSOCIATION.

Membership
All primary schools in the district shall be invited to be members. There are 24 schools presently eligible. At the discretion of the Association other, nearby, schools may be invited to take part in particular events or to seek full membership.

Aims
To co-ordinate the provision of sport in the district, particularly concerning...
• Organisation of events in a wide range of sports at school and district level
• Coaching and refereeing development
• Access to funds such as those provided by the National Lottery
• Any other developments or issues agreed by the membership as being of value

Meetings
Will be held three times a year...
• A summer meeting e.g. July to act as an AGM and to organise a calendar of events for the autumn term..
• A late autumn meeting e.g. early December to organise a calendar of events for the spring term.
• A spring meeting, (pre Easter), to organise a calendar of events for the summer term. The dates, times and venues of these meetings to be set at the preceding meeting.

Attendance and voting
Each school shall be entitled to send as many representatives as it wishes to a meeting, m the event of an item requiring a vote each school shall have one vote. A straightforward majority shall decide any issues voted upon. Other interested parties may be invited to attend, but not to vote. In the event of a tied vote the chairperson shall have a casting vote (possibly in addition to their original vote).

Officers
At the AGM the following officers shall be elected
• Chairperson
• Secretary
• Treasurer

Fees and funds
Each organisation shall pay an annual subscription, the amount to be determined at the AGM. Events suggested and organised should usually be self-financing, i.e. if medals etc. are desired by the organiser of a particular event they should be paid for through sponsorship or the invoicing of the winning schools. The fees will usually be used to pay for rents and equipment. These and any other payments will be authorised at a meeting, or in an urgent case by the consent of all three officers.

If the Association should cease to operate any remaining funds will be split equally between those schools in current membership.

Once accepted this constitution shall normally be subject to variation only at the AGM unless a majority of members agree it is in the interests of the Association to do so at another meeting.